Best Ashden Moments 2010: Jane picks the moment the finalists arrived in London

In the first in our end-of-year series, where members of the Ashden team choose favourite moments from the year, Jane Howarth, Awards administrator, picks the moment the finalists arrive in London.

The moment I'd choose is meeting the finalists at the hotel on the Sunday before awards week starts. We have tea, show them their films and brief them on the week to come.

The hotel is the Grange Strathmore Hotel, a small cosy hotel in Kensington. We have afternoon tea, the finalists each give a short introduction about themselves and their work, and we tell them what will happen during the week and answer any questions they may have.

They each watch the short films that have been made about them, in a separate room, one at a time - we don't let the finalists see each others' films at this stage as they are still preparing to meet the judges for their final interviews. We get a very positive reaction to the films.

After tea, we take them on the tube to the office so that they know the route (three stops on the District line) and don't lose their way to the interview the following day.

As the Awards administrator, it's great to meet them all in person after many months of emailing. And it's also a relief to know that they've all made it to London!